MAINTENANCE PLANNING
What needs attention first?
When maintenance concerns accumulate, first separate what was observed, what is known, and what information is still needed to choose a next step.
1. Separate observations from assumptions.
Record what was seen, where it was seen, and when. Keep suspected causes separate unless they have been confirmed. Attach the available photos, reports, or work history.
2. Identify what needs prompt qualified attention.
If an observation suggests an immediate hazard, follow the property’s emergency procedures and contact the appropriate qualified provider. Routine planning should not delay urgent action.
3. Understand the consequence and the uncertainty.
Consider how the issue could affect people, property protection, operations, and cost. Identify missing information that could change the decision. A concern may need investigation before a repair scope can be defined.
4. Give each concern a next step.
Record the recommended follow-up, a responsible person, a target date, and a status. Distinguish maintenance work from specialist investigation or missing-record requests.
5. Review the evidence after action.
Retain the service report and completed-work evidence. Update the record to show what was done, what was verified, and any remaining questions. Completion of a task does not automatically resolve every related concern.
Build a supported plan.
The Property Baseline organizes supported findings, evidence, and recommended follow-up. The Property Stewardship Plan is included in the baseline package; the board or management team decides which actions to approve.
